How to perform Line-Item matching in PF 360 Capture?

If the profile is enabled with PO/GR Line-Item comparison the user will be able to see the Line-Item grid in the indexing page.

The Invoice Line-Items and Line-Item total will be matched against the PO/GR Line-Items and Line-Item total when submitted for validation.

Capture Point auto-performs two-way PO/GR Line-Item matching. In case of a missing or wrong match, the user can perform matching manually.

There are two methods to perform Line-Item matching

1. Auto Comparison
2. Manual Comparison

Auto-Comparison

PO Comparison and GR Comparison options will be shown only if it is enabled in the profile configuration.

1. Click the PO Comparison/ GR Comparison button. The respective grid will appear right above the Line-Item grid.
2. Click the Auto-Compare button. CapturePoint selects the rows both from PO/GR Line-Items and Invoice Line-Items then compares the items by referring to Item Code, Quantity, and Unit Price.
3. If you are satisfied with the matches, click the Save Matches button.

Manual Comparison

Manual Comparison can be done by the end-user for each line, the user will be able to match one PO/GR Line-Item for one Invoice Line-Item or they can perform multiple row matching. Below are the types of Line-Item matching.

Types of Line-Item Matching:

1. 1. Single Line-Item matching
   2. Matching multiple Invoice lines to one PO/GR line
   3. Matching multiple PO/GR lines to a single Invoice line

Users can select and match items listed under PO/GR and look up Data and Line-Items. Below are the steps.

Single Line-Item Matching

1. Click on the PO Comparison button, so the system will load the PO grid.
2. Click on the question mark in the row from the Invoice Line-Item from the bottom grid. On selecting a line from the Invoice grid the system will automatically highlight a matching PO/GR Line-Item from the grid above.
3. Select the matching row from the PO/GR Line-Item, the grid above.
4. To compare other Line-Item rows, repeat the same procedure.
5. Once done, click on the Save Matches button. This saves the PO/GR Line-Item comparison.

Matching Multiple Invoice lines to one PO/GR line

To match Multiple Invoice Line-Item to one PO/GR line, the user must first select a row from PO/GR Line-Item. Follow the steps from the image below.

On clicking the Save Match button the PO Line-Item matching will be saved in the system.

Matching multiple PO/GR lines to a single Invoice line

To match Multiple PO/GR Line-Item to one Invoice line, the user must first select a row from the Invoice Line-Item. Follow the steps from the image below.

On clicking the Save Match button the Invoice Line-Item matching will be saved in the system.